We're Hiring! Come join our team at the Threads Lab!

We're currently seeking a highly motivated Research Coordinator II (RC) to assist Dr. Alison Krentel at the Threads Lab, Bruyère Health Research Institute.

The Research Coordinator II will manage the operational and administrative aspects of the lab. This role is ideally suited for someone with strong project management, financial oversight, and lab administration and coordination skills. The RC-II will be responsible for the oversight of day-to-day project and program operations, as well as the development of research projects and programs in collaboration with the researcher. The candidate will have limited delegated financial signing authority for the projects they oversee. They will provide functional oversight of other staff but are not responsible for their performance. The RC-II will be expected to exercise judgment based upon a thorough knowledge of procedures, guidelines, and regulations.

Main duties and responsibilities

Financial Management:

• Perform monthly account reconciliation for all project cost centres in the lab

• Prepare quarterly and annual financial reports for submission to funders

• Forecast personnel costs and track expenditures against budgeted employment allocations for all staff

• Prepare reimbursement documentation for lab team members

• Process various lab payments and liaise with Bruyère’s finance team

Contracting and Compliance:

• Draft and manage contracts for partner institutions, consultants, and interns, including amendments and no-cost extensions

• Monitor contract deliverables and reporting timelines, and notify team members of upcoming reporting requirements

  
  

Ethics Board Submissions:

• Track ethics renewal timelines for all projects within the lab

• Prepare and submit documentation for research ethics board renewals, amendments, and other study-related updates

  
  

Grant Coordination:

• Manage the overall grant submission process, liaising with domestic and international collaborators

• Coordinate and compile required documentation for grants including CVs and supporting materials

• Prepare grant budgets and submit applications through portals such as ResearchNet, etc.

• Coordinate logistics for research projects, including plans for data collection and analysis, facilitate meetings, establish project schedules, timelines, and resources

  
  

Communications and Web Management:

• Manage domain registration, hosting, maintenance, and security for multiple lab websites

• Draft and publish website content and updates, coordinating with team members as needed

• Work with investigator and team to ensure a timely drafting and submission of publications, presentations and grants

• Provide support on the development and implementation of knowledge transfer

• Liaise with Bruyère’s printing department to produce promotional and study-related materials

  
  

Hiring and Recruitment:

• Coordinate the hiring process for new lab members, including preparing job postings, liaising with HR and research services, and posting roles internally and externally

• Screen applications, conduct interviews, and perform reference checks

• Liaise with BHRI administrative teams for onboarding

  
  

Project and Lab Management:

• Oversee the daily administrative operations of the lab, ensuring smooth coordination across multiple projects and stakeholders (both internal and external)

• Maintain and update a lab-wide calendar to track tasks, meetings, events, and deadlines

• Organize internal events including team meetings, lunch and learns, and lab social events, including planning, invitations, logistics, and catering

Required Qualifications

• Graduate degree in health sciences or a related field is preferred

• Minimum 3 years of relevant project or lab coordination experience, including areas such as budget development and knowledge of granting agency requirements

• Strong background in financial tracking, budgeting, and reporting

• Experience with grant coordination and submissions

• Sound knowledge of research principles

• Fluent in French and English, an asset

Key Competencies

• Strong attention to detail

• Exceptional communication skills, including written and verbal

• Strong interpersonal skills and ability to work independently and in a team environment

• Ability to prioritize multiple tasks, manage overlapping project phases and meet deadlines

• Excellent analytical and organizational skills, including the ability to adapt to a dynamic project environment

• Ability to work in a multi-cultural environment

Click here to view the complete job posting and to apply for this opportunity. The closing date for applications is June 27, 2025.

*Please note that applications received after the closing date, as well as incomplete applications, will not be reviewed.